Kingpost terms of use

Last updated 14 November 2026

These terms cover using Kingpost, software made and run by Scale Rule Consultancy Limited (company number 17406773, trading as Scale Rule Consulting; "Scale Rule", "we"). They apply to everyone who signs in to Kingpost. The business that gave you access (the customer) also has a contract with Scale Rule. If that contract and these terms disagree, the contract wins.

1. Access

Your access is given by the customer, who decides your role and can remove it. Keep your sign-in to yourself and use multi-factor authentication where asked. Tell your admin straight away if you think someone else has used it.

2. Fair use

Use Kingpost only for the customer's business. Do not try to get round role limits, reach another customer's data, test security without our written agreement, overload the service, or copy or reverse-engineer the software.

3. Accounting connections

An admin may connect the customer's accounting system, for example QuickBooks Online. By connecting, the admin confirms they have authority to do so for the customer. Kingpost then sends customers, invoices and credit notes and reads payment status and balances, as set up by the customer. The customer remains responsible for its own accounts, VAT returns and the account and VAT-code choices it makes in Kingpost's mapping. Kingpost never edits a record once posted; it corrects with a credit note. You can disconnect at any time from Kingpost or from the accounting system. Use of the accounting system is also subject to its provider's own terms.

4. Who owns what

The customer owns its data. Scale Rule owns the Kingpost software. The customer has a licence to use it for as long as its contract runs. Nothing here moves ownership either way.

5. Availability and changes

We aim to keep Kingpost running and backed up, and the customer's contract sets any service level. We improve Kingpost over time and will tell the customer before a change that affects how it works day to day.

6. Liability

Nothing here limits liability for death or personal injury caused by negligence, for fraud, or for anything else the law does not allow to be limited. Otherwise, liability between Scale Rule and the customer is as set out in the customer's contract. To the extent the law allows, Scale Rule has no separate liability to individual users under these terms.

7. Suspension

We may suspend a sign-in that is misused or appears compromised, and will tell the customer's admin.

8. Privacy

How data is handled is set out in the Kingpost privacy notice at kingpost.uk/privacy.

9. Law

These terms are governed by the law of England and Wales, and its courts have jurisdiction.

10. Contact

hello@scaleruleconsulting.com